Virtual Office vs. Physical Office

During the pandemic, companies and employees sought ways to make business processes digital and flexible, making remote working accessible to their employees. Maybe you are thinking about starting your company, or maybe your business has been blooming, so you don’t quite know where to put your newly hired staff.
You ask yourself: do I benefit from a physical office space, or should we work from home?

What is a virtual office?

Virtual offices do not provide an actual office space you visit in the ordinary day-to-day business life. However, they do still provide the necessary base for your company, such as a company address, mail handling, a phone number, and in some cases with additional services such as secretary and reception services. A virtual office is usually at a prestigious, representative location, and so it will allow you to establish your business and guarantee an excellent corporate image.

What is the right solution for your business?


As with many things, you need to look at the costs and different offers available to you. You can be picky with virtual offices as they don’t need be close to you. On the other hand, physical offices should be accessible to you and your employees, which means to stick only to offers in your specific area, which in some cases leaves you with only the more expensive options. In this case, you need to decide what you are ready to invest in. You can still keep your costs down even when renting an office; when opting for a relatively flexible solution, such as flexible coworking spaces or renting an office only on days, you need it. If you aren’t ready to spend money only to work in an office setting, a virtual office is a good solution for you, with an option of occasional space rental, for example, meeting rooms.


You might think that virtual offices won the battle. However, it is essential to consider if you or your employees’ homes are equipped to execute everyday tasks. Although keeping it fully digital is a realistic goal, most companies still can’t go without printing or scanning documents. In addition, digital processes also require the necessary technology, which means bulletproof IT-Infrastructure with a fast and reliable internet connection. Therefore, investing in renting fully furnished office spaces could come cheaper than investing in equipment, IT-Support, and office supplies.

Virtuelles Büro Coworking arbeiten AJMS


Building trust is undoubtedly one of the most important things regarding the corporate image a business wants to convey to its stakeholders. Not having a solid company base in terms of physical facilities and employees to greet your customers, there is a chance you seem unprofessional. You can always coordinate your schedule according to business meetings and book spaces only when you rent. This flexible approach of a virtual office with occasional office rental is a great option only when you have a manageable number of sessions in a week. If your timetable is full of client meetings, a single office with meeting room use might be more than necessary for you. 


Networking is an essential part of growing a business. It is no surprise that common areas of shared office spaces are an excellent place to start conversations, often leading to mutual support and business collaborations. But collaboration doesn’t play a role only in growing your network. Bringing your team into one physical space can support communication and efficiency of core processes they need to carry out as a team.


Whether one should go for one or the other option depends on the priorities and the stage the business is at in its development. For companies just starting, looking to save costs at every corner, yet making sure to maintain the company’s image, a virtual office could be a great start. For already well functioning, established companies, fully equipped, modern offices are usually the right choice, as they can further improve core processes, client- and staff communication.

If you’re still indecisive, please do not hesitate to contact us, and we will be happy to guide you in finding the best solution for you.    

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